Boat document organizer
Every boat document in one place — and never expired.
Registration, insurance, title, survey, manuals and warranties, filed once and reachable from the dock.
For owners, partnerships and clubs who never want to hunt for the insurance certificate again.
The document you need is always the one in the other binder at home. A boat document organizer solves two problems at once: knowing what you're supposed to have, and knowing when it expires. Use the free checklist below to inventory what you've got, or store the real files in EZ BoatShare, where expiry dates are tracked, partners see what they need, and owner-only papers stay private.
Free printable PDF
Free boat document organizer checklist (PDF)
A category-by-category inventory of the twenty-odd documents a boat should have, with columns for where each one lives and when it expires.
- Registration, title, insurance, survey, loan and slip paperwork
- Engine, electronics and systems manuals plus warranty records
- Safety, partnership and crew document sections
- An 18-row index with reference number, issue date, expiry date and where each one is kept
No email required. Print it, fill it in by hand, or keep the whole thing automatic inside EZ BoatShare.
Automate This via EZ Boat ShareWhat you get
Expiry tracking
Registration and insurance renewals are flagged before they lapse, not after a boarding.
Public and private lockers
Manuals and safety docs are shared with the crew; title, loan and personal papers stay owner-only.
Answers from the manuals
Upload the engine and electronics manuals and Salty, the built-in AI, answers questions straight out of them.
Built for the way you run it
Dockside emergencies
Pull up the insurance certificate or registration on your phone while you're standing on the dock.
Partnerships
Everyone can reach the papers they need without one person acting as the filing cabinet.
Crew and partner credentials
Each person keeps their own licence, certifications and medical info in a folder only they control.
Selling or refinancing
Hand a buyer or lender a complete, dated document set instead of a scramble.
Common questions
What documents should be kept on board?
Current registration, proof of insurance, and — for larger or documented vessels — the certificate of documentation. Keep originals or clear copies aboard and digital copies where you can reach them from your phone.
How long should I keep maintenance and survey records?
Keep them for as long as you own the boat. Service history and past surveys directly affect resale price and insurance underwriting.
Can I keep some documents private from other partners?
Yes. Personal and financial papers go in a private locker only you can open, while manuals and safety documents sit in the shared locker.
Find any boat document in ten seconds.
Start with the free checklist, then store the real files with expiry tracking and private folders.